Your employees never have to spend valuable time opening mail again

In today’s fast-paced, mobile world, the volume of mail still continues to grow exponentially

Our Mailroom Automation Services were designed to alleviate the burden and costs associated with tedious mail processing. Using document scanning and capture technologies, we automate the process of receiving, sorting and distributing all of your incoming mail through our automated workflow solution. Documents are automatically routed to specific users or groups, modernizing the way you do business.

Our Mailroom Automation Process: Your mail will be directed to a secure, dedicated PO Box that Polar Imaging manages. Then we open, sort and prepare your documents for scanning. After scanning, we index them according to your specifications and then distribute them to the appropriate departments and personnel. It’s a whole new, cost-effective, organized and efficient world.

Digital Mailroom Automation Services

Benefits of a Digital Mailroom:

  • Reduces the decision cycle by immediately notifying the designated person that there is a document that needs their attention
  • Facilitates the coordination of multiple staff activities surrounding the same document
  • Improves customer and vendor relations through quick response times
  • Eliminates paper-handling costs and wasted time
  • Ensures data tracking through audit trails
  • Increases compliance and security
  • Reduces the time between receiving and distributing documents
  • Reduces the occurrence of lost or misplaced mail
  • Saves businesses money through reduced paper needs and mailroom staff
  • Leverage early payment discounts and avoid late payment fees
Polar Imaging’s Mailroom Service enables businesses to fully automate standardized business processes, routing any document, anywhere on the globe, anytime, all while tracking the process and alerting users and administrators to the presence of work items that need to be completed.

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