# Polar Imaging Inc

Polar Imaging Inc is a Canadian information management and business process automation company headquartered in London, Ontario with over 30 years of experience. We help organizations reduce paper, improve accessibility, and automate document-centric workflows. We serve municipalities, healthcare organizations, educational institutions, law firms, engineering firms, Indigenous communities, and private sector businesses across Canada.

## Services
- Document Scanning & Digitization (back-file conversion, day-forward scanning, medical records, municipal records, large format drawings, microfilm)
- Scan-to-Zero Program (budget-friendly monthly digitization plan)
- Accounts Payable Automation (InvoiceStream — AI-powered invoice processing from $149/month)
- PDF Accessibility Remediation (Accessibility on Demand / AoD — AODA, ACA, WCAG 2.1 AA compliance)
- Enterprise Document Management (DocuHub — cloud or on-premise ECM/EDMS)
- Robotic Process Automation (BotFusion — RPA)
- AI Document Processing (DocuIntellect — intelligent document capture)
- Digital Mailroom Services
- Microfilm Services
- Data Analysis & Records Assessment
- Professional Services & Consulting
- Backup & Recovery
- ClinicalConnect Healthcare Integration

## Contact
- Website: https://polarimaging.ca/
- Phone: 888-857-6527 (toll-free) / 519-652-0211 (local)
- Email: info@polarimaging.ca
- Address: 4500 Blakie Rd. Suite 134, London, ON N6L 1G5, Canada
- Hours: Monday-Friday 9am-5pm

## About
- Over 30 years of experience in information management
- Scanning and indexing documents since 2001
- Millions of documents scanned with a spotless track record
- PCI compliant scanning facility with 24/7 security monitoring
- Digitech Systems Circle of Excellence Award recipient (2020, 2021)
- Certified ClinicalConnect partner for Ontario healthcare
- Accounts Payable Specialist Certification

## Clients & Testimonials
- Woodstock General Hospital: "Saving health records department $244,000 a year"
- Avon Maitland District School Board: "I could not imagine a better system. It's perfect!"
- RioCan: "Partnering with Polar Imaging made for a smooth implementation process"

## Industries Served
- Healthcare (hospitals, clinics, long-term care)
- Government & Municipalities
- Education (school boards, universities)
- Accounts Payable departments
- Human Resources departments
- Law Firms
- Engineering & Construction
- Indigenous Communities
- Private sector businesses of all sizes

## Service Area
- Headquartered in London, Ontario
- Serves organizations across Ontario (Windsor to Ottawa) and nationwide across Canada

## Key Differentiators
- Canadian data residency — all documents processed and stored in Canada
- 30+ years of experience with sensitive records
- Consultative approach with proof of concept trials and phased Scan-to-Zero programs
- PCI compliant facility with 24/7 security
- Bridges both physical records digitization and digital process automation
- Deep expertise in healthcare and public sector compliance
- ClinicalConnect certified partner for Ontario healthcare integration
- Free no-obligation trial available for scanning services
- AoD offers free 100-page trial for PDF accessibility