Turn incoming documents into useful digital records.
PaperVision Capture helps organizations bring paper and electronic documents into a consistent process for capture, classification, indexing and delivery. Polar Imaging helps Canadian teams assess the workflow, configure the solution and support implementation.
Bring different document sources into a repeatable process
PaperVision Capture is designed to help collect and organize documents and their data at the start of a digital workflow. The right configuration depends on what arrives, the information to capture and where it needs to go.
Capture paper and electronic files
Plan how incoming documents enter the process, including scanned pages and supported electronic content.
Apply useful document information
Set up classification and indexing steps so records can be organized for retrieval and downstream work.
Connect capture to the next task
Define the destination and any routing or application connections needed for the agreed workflow.
Use Forms Magic when classification and extraction can help
PaperVision Forms Magic is an optional feature of PaperVision Capture. It uses AI to recognize and classify document types and extract selected data, reducing manual sorting and keying for suitable document processes.
Forms Magic can use OCR, optical mark recognition and constrained handwriting recognition. Visual and percentage confidence indicators help show which extracted information may need attention.
Where Forms Magic may fit
- Classify recurring forms and mixed document batches
- Extract selected values into configured fields
- Identify confidence levels and plan review for exceptions
- Export captured data to a supported next step
Start with representative samples. We can assess document variation, extraction needs and review requirements before recommending a configuration.
Link capture to document management and AI assisted work
PaperVision Capture focuses on bringing documents into a consistent intake process. PaperVision Enterprise is a separate platform, with WorkFlow and E-Forms as part of its suite. PaperVision Enterprise WorkFlow can also integrate with Sys.tm, which offers multiple AI models that can assist with tasks such as consistent file naming.
WorkFlow and E-Forms
WorkFlow helps route documents, assign tasks and track progress. E-Forms collect information digitally for related records. These capabilities belong to PaperVision Enterprise, not the PaperVision Capture suite.
Connect WorkFlow with Sys.tm
When integrated with PaperVision Enterprise WorkFlow, Sys.tm can provide access to multiple AI models for supported tasks, including assistance with document-based file naming. Polar Imaging can help assess the process, configuration and appropriate review steps.
PaperFlow desktop scanning
For workstation-based scanning, PaperFlow is the desktop capture application. It can be used on its own or with the PaperVision suite when the setup is compatible.
Define the process before configuring the technology
Polar Imaging helps review the intake, set up the agreed configuration and support the team using it.
Map the documents and decisions
Review source types, volumes, required data, exceptions and the intended destination.
Test with representative samples
Confirm capture steps and assess classification or extraction against real examples.
Configure the agreed components
Set up PaperVision Capture and any scoped optional components for the defined process.
Prepare users and support
Validate the process, train users and provide ongoing support within the agreed scope.
PaperVision Capture FAQs
How is PaperVision Capture different from PaperFlow?
PaperVision Capture supports broader, configurable document intake and processing. PaperFlow is a desktop scanning application for workstation-based capture. The right fit depends on the process, volumes and technical requirements.
Is Forms Magic included with PaperVision Capture?
Forms Magic is an optional feature of PaperVision Capture. Licensing and setup depend on the requirements of the project.
Can Forms Magic process every document automatically?
Results depend on the document types, image quality, variation and extraction rules. Testing representative samples and planning review for exceptions helps set realistic expectations.
How does PaperVision Capture relate to PaperVision Enterprise?
They have distinct roles: Capture handles document intake and processing; PaperVision Enterprise is a separate document management suite that includes WorkFlow and E-Forms. In supported configurations, Enterprise WorkFlow can integrate with Sys.tm and AI models to assist with tasks such as file naming.
What does Polar Imaging provide?
Polar Imaging helps configure and support the solutions we offer, including requirements review, implementation planning, setup and user support.
See whether PaperVision Capture fits your workflow.
Tell us what arrives, what information matters and what should happen next. We’ll help you define a practical first step.