Manage business documents in the environment you operate
PaperVision Enterprise is an on-premises document management platform for organizations that want to manage business records in an environment they operate or arrange to have hosted. Polar Imaging helps Canadian municipalities, public-sector teams and healthcare organizations assess fit, configure the agreed solution and support implementation.
Give important records a consistent, searchable home
When records are spread across paper files, shared folders and business systems, staff can spend time locating information and checking which version they need.
PaperVision Enterprise helps organizations manage documents and related index information through a configured system. Polar Imaging works with your team to define document types, retrieval needs and access roles, then confirm the installation and operating responsibilities for the agreed environment.
Capabilities selected for your records and work
Start with the information staff need to manage. Optional products and services are scoped to the organization’s requirements and confirmed for compatibility and licensing.
Find and retrieve records
Define document types and index fields so authorized staff can search for and retrieve the records they use.
Structure document information
Plan naming, indexing and organization around the files, teams and retrieval tasks in scope.
Plan user access
Map access roles to the organization’s users and information categories. The configured controls are confirmed during implementation.
Route work when needed
PaperVision Enterprise WorkFlow is part of the PaperVision Enterprise suite and routes documents through defined business processes, assigns tasks and tracks progress. In supported configurations, it can integrate with Sys.tm to provide access to multiple AI models that can assist with document file naming. Polar Imaging can help define the intended use and review steps.
Capture forms and documents
PaperVision Enterprise E-Forms are part of the PaperVision Enterprise suite and support digital information collection. PaperVision Capture is a separate suite for document intake and classification. Forms Magic is an optional recognition capability within PaperVision Capture.
Support desktop scanning
PaperFlow is a desktop scanning and indexing option that can work with the PaperVision suite or as a standalone application, subject to compatibility.
Plan the environment before configuring the system
The plan starts with your records, infrastructure and users. Polar Imaging confirms the agreed setup and support scope before implementation.
Assess records and requirements
Identify document types, retrieval needs, users, existing systems and the problems to solve.
Define the operating environment
Confirm infrastructure, hosting arrangement, administration and responsibility boundaries.
Configure the agreed solution
Set up PaperVision Enterprise and any separately scoped products or services.
Support rollout and use
Prepare the agreed structure, help users get started and provide support within the confirmed scope.
On-premises software or a Canadian-hosted cloud option?
The right fit depends on your IT environment, access needs, policies and operating responsibilities. Polar Imaging can help compare the options.
PaperVision Enterprise
Consider this on-premises platform when your organization wants the system in an environment it operates or arranges to have hosted.
- Review infrastructure and administration
- Define support and integration needs
- Confirm which optional products are in scope
DocuHub
Consider DocuHub when you want a user-based cloud document management offer configured and supported by Polar Imaging, with Canadian hosting through its hosting partner.
- Review user access and permissions
- Plan indexing, retention and workflow
- Confirm hosting and service responsibilities
Agree who operates each part of the environment
With an on-premises deployment, the organization or its contracted host operates the environment. Planning should define responsibility for infrastructure, installation, user administration, updates, backups, recovery, security controls and ongoing support. Polar Imaging configures and supports the products and services included in the agreed scope.
PaperVision Enterprise FAQs
Is PaperVision Enterprise a cloud service?
PaperVision Enterprise is an on-premises document management platform. The organization or its contracted host operates the environment. Polar Imaging helps assess and configure the agreed implementation.
Are workflow, e-forms and capture included?
PaperVision Enterprise WorkFlow and PaperVision E-Forms are part of the PaperVision Enterprise suite. PaperVision Capture is a separate capture suite, and Forms Magic is an optional recognition capability within PaperVision Capture. In supported configurations, WorkFlow can integrate with Sys.tm and its multiple AI models to assist with file naming. Availability, licensing and review steps depend on the agreed scope.
Can PaperFlow be used with our scanner?
PaperFlow is a desktop scanning and indexing application. It can work with the PaperVision suite or as a standalone application. Confirm scanner, driver, operating-system and destination compatibility before selecting a configuration.
Who manages the infrastructure and ongoing support?
The organization or its contracted host operates the on-premises environment. Planning defines responsibilities for infrastructure, installation, administration, updates, backups, recovery and support. Polar Imaging supports the products and services within the agreed scope.
How is PaperVision Enterprise different from DocuHub?
PaperVision Enterprise is an on-premises platform. DocuHub is Polar Imaging’s separate user-based cloud offer, built on PaperVision Enterprise and hosted in Canada through a hosting partner. The two offers have different operating and service arrangements.
Plan the right document management environment
Tell us what records your team manages, where they need to be accessed and how your organization wants to operate the system. We will help identify a practical next step.