Document Management Blog
Five Myths About Document Management
Myth #1: Document Management Systems are only meant for large corporations, not a small business like mine. Fact: Document Management Systems (DMS) are used for businesses of all sizes, even small ones. A DMS can allow small businesses fast and easy access to crucial...
read moreThe Benefits of Mailroom Automation
As the year 2018 is entering into its’ final month, businesses’ everywhere are busy due to the time of year. Whether you’re waiting for financial statements or invoices, order forms or even legal documents, a lot of mail circulates this time of year. When tasks are...
read moreHow to measure your files
Since going through all of your files and counting the pages would be extremely time consuming, we have a few ways for you to get a fairly accurate estimate of your volumes. After being in this business for so long, we have some pretty good averages you can use to...
read moreFour Ways AP Automation can Immediately Increase Your Bottom Line
If you are an Accounts Payable Manager, chances are you are under pressure to improve efficiencies while cutting costs. While being able to do more with less may sound impossible - it isn’t. Leveraging technology can significantly reduce many of the tedious manual...
read moreElectronic Records as Documentary Evidence
The Electronic Records as Documentary Evidence standard is a guideline for how companies should manage their electronic documents. Complying with these guidelines ensures that a company's electronic records are trustworthy. This blog post will be addressing Polar...
read moreYour Files vs. Natural Disasters: Are your documents secure?
Have you thought about how a natural disaster could affect your files? For a significant amount of people, it is not a thought that crosses their mind. While Canada does not have volcanoes or very bad earthquakes, natural disasters still occur, unfortunately. When...
read moreRPA, BPA and IA – What is it all about?
The terms RPA, BPA and IA are quite a hot topic at the moment. With everyone talking about them, it can be quite hard to keep up if you don’t fully understand what they mean. To your surprise, you might actually be aware of what they mean, you might just know them...
read moreThe Cold Hard Truth About Paper-Based Invoice Processing
The average cost to process one manual invoice is $15 - Aberdeen Group Nearly 62% of invoice processing costs are made up of staff labour - APQC The cost to locate a lost document can reach $120, and the cost to replace it, as much as $220 - AIIM 80% of inbound...
read moreThe Ins and Outs of Mailroom Automation
I often mention using our Mailroom Automation services, as part of Accounts Payable automation, without giving much explanation as to what it means and how it works. So I thought I would provide an overview of the options available and the benefits. How it works We...
read moreFour Ways AP Automation can Immediately Increase Your Bottom Line
If you are an Accounts Payable Manager, chances are you are under pressure to improve efficiencies while cutting costs. While being able to do more with less may sound impossible - it isn’t. Leveraging technology can significantly reduce many of the tedious manual...
read moreLearn how one simple solution solved a BIG problem
My first three articles focused on the Capture. Manage. Automate.™ process and how it can be applied to Accounts Payable departments. So how does it apply to real working Accounts Payable departments? Here is an example of a real problem we solved for one of our...
read more5 Common AP Pain Points and How Automation Can Fix Them
We asked our Accounts Payable Specialist, Carrie Venner, to share some of the pain points she hears from clients about their AP departments, and her advice on how to handle them. Here's what she had to say: "Shortly after becoming an Account Manager at Polar Imaging,...
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