Our Scanning Process
1. Document Pickup
2. Document Sorting
3. Document Preparation
4. Document Scanning
5. Document Indexing
6. Quality Control
7. Secure File Upload
8. Document Destruction
Back-file or day-forward scanning hosted on our secure server or yours, we can handle any scanning project!
Managing your files
Choose to use your own software to manage your documents and we can export your digital files in any format to accommodate you. However, if you do not have document management software, we can provide the perfect document management solution. Our program is designed to make managing your files easier than ever and can be fully customized to meet your specific business needs. Our software can be hosted locally on your server or on our secure cloud.
Whether you need scanning services for one project or ongoing scanning services to make sure you never fall behind on digitization, we’ve got you covered. We handle back-file conversions, as well as day-forward scanning.
Watch the video to learn more about our scanning services or read this case study to learn how document scanning helped a local hospital gain efficiency and save on resources.
Make your scanning project more affordable!
We offer options for clients to help them reach their document digitization needs without breaking the bank! You set a monthly budget you’re comfortable with, and we scan your documents each month, keeping within your specified monthly budget. We can also store your documents in our secure facility, so you don’t have to deliver your documents each month. Before you know it, your documents will be fully digitized and easy to access, without the large, up-front costs!
Don’t have time or resources to comb through your documents in order to decide what to retain?
Our team of document analysis experts will go through your documents to determine what needs to be kept and what can be destroyed based on your required retention schedules. We’ll create a customized data analysis of what data needs to be addressed first, down to what can be stored for short retention schedules. We’ll make sense of it for you!
Why choose Polar Imaging?
Polar Imaging has been scanning and indexing business documents since 2001. We’ve successfully scanned millions of documents and have maintained a spotless track record. We’ve worked with small organizations and multi-million dollar enterprises. When you care about client satisfaction as much as we do there’s no such thing as a small job.
We’ve scanned it all
From hospital records to manufacturing account payable documents Polar Imaging has scanned every type of document imaginable.
- Employee records
- Applications, resumes and recruitment forms
- Blueprints and drafting documents
- Wide-format/oversized documents
- Medical charts/patient files
- Doctors handwritten notes
- And more!
Document scanning requires trained personnel, specialized document imaging equipment, and company resources. By the time your organization has the infrastructure in place to begin scanning Polar Imaging can already be hard at work on your project. Outsourcing to scanning experts will save you stress, time and money.
Give us a try with a Proof of Concept