Our Scanning Process
1. Document Pickup
2. Document Sorting
3. Document Preparation
4. Document Scanning
5. Document Indexing
6. Quality Control
7. Secure Transfer
8. Document Destruction
Whether you need scanning services for one project or ongoing scanning services to make sure you never fall behind on digitization, we’ve got you covered. We handle back-file conversions, as well as day-forward scanning.
Watch the video to learn more about our scanning services or read this blog post to see even more benefits of scanning!
Make your scanning project more affordable!
We offer options for clients to help them reach their document digitization needs without breaking the bank! You set a monthly budget you’re comfortable with, and we scan your documents each month, keeping within your specified monthly budget. We can also store your documents in our secure facility, so you don’t have to deliver your documents each month. Before you know it, your documents will be fully digitized and easy to access, without the large, up-front costs!
Don’t have time or resources to comb through your documents in order to decide what to retain?
Our team of document analysis experts will go through your documents to determine what needs to be kept and what can be destroyed based on your required retention schedules. We’ll create a customized data analysis of what data needs to be addressed first, down to what can be stored for short retention schedules. We’ll make sense of it for you!
Why choose Polar Imaging?
Polar Imaging has been scanning and indexing business documents since 2001. We’ve successfully scanned millions of documents and have maintained a spotless track record. We’ve worked with small organizations and multi-million dollar enterprises. When you care about client satisfaction as much as we do there’s no such thing as a small job.
We’ve scanned it all
From hospital records to manufacturing account payable documents Polar Imaging has scanned every type of document imaginable.
- Employee records
- Applications, resumes and recruitment forms
- Blueprints and drafting documents
- Wide-format/oversized documents
- Medical charts/patient files
- Doctors handwritten notes
- And more!
Document scanning requires trained personnel, specialized document imaging equipment, and company resources. By the time your organization has the infrastructure in place to begin scanning Polar Imaging can already be hard at work on your project. Outsourcing to scanning experts will save you stress, time and money.
Give us a try!
Transitioning to digital documents can be intimidating. You probably have a lot of questions about the process. The best way for you to understand our scanning service is to experience it first hand. That’s why Polar Imaging offers a no-obligation trial.
Give us one box of your documents and we’ll walk you through our entire process from start to finish answering questions you might have along the way. You’ll be one box closer to digitizing your documents and have a clear understanding of how easy Polar Imaging can make the process.
Ready for the next step?