Scan, index and organize documents from your workstation
PaperFlow is desktop scanning software for teams that capture paper as part of their day-to-day work. Use it as a standalone application or with the PaperVision suite, depending on your workflow and confirmed compatibility. Polar Imaging helps Canadian organizations assess scanner fit, configure capture and support implementation.
Make routine scanning easier to repeat
PaperFlow helps bring a repeatable scanning and indexing process to the people handling paper at their workstation.
Teams can configure scan jobs around the documents they receive, prepare images, capture index information and send files to an appropriate destination. The right setup depends on the scanner, drivers, operating system, indexing requirements and connected systems.
Capture, prepare and index at the desktop
PaperFlow features can support a more structured scan process. Available functions depend on the configured application, license and connected environment.
Set up repeatable scan jobs
Use job setup tools to define scanning tasks for common document types and capture routines.
Improve scanned images
Image cleanup options such as deskew and despeckle can help prepare pages for review and use.
Capture index information
Barcode recognition and OCR can assist with indexing. Quick Click and Match and Merge can help populate or update fields when configured for the workflow.
Work with a scanner
PaperFlow is designed for desktop scanning. Confirm the specific scanner model, driver and operating-system compatibility before purchase or deployment.
Send records where they are needed
Configure output for PaperVision or another supported destination based on the organization’s requirements and technical fit.
Support a broader capture plan
Pair desktop scanning with scanner hardware, document management or professional scanning services where the work calls for it.
Build around your documents and equipment
Polar Imaging helps define the setup, validate compatibility and support the agreed implementation.
Map the scanning task
Identify document types, volumes, indexing details and where records need to go.
Confirm the equipment
Check scanner model, driver, workstation operating system and any connected applications.
Configure scan jobs
Set up capture, image preparation and indexing for the agreed process.
Test and support use
Validate sample documents, help users get started and provide support within the agreed scope.
PaperFlow supports capture; PaperVision manages documents
These products can work together, but they have different roles in an information management setup.
PaperFlow
A desktop scanning application for capturing and indexing paper records. It can be used with the PaperVision suite or as a standalone application, with compatibility confirmed for the intended setup.
- Useful for scanning at the point of work
- Supports scan jobs and indexing features
- Can be paired with a compatible document scanner
PaperVision Enterprise
An on-premises document management platform for organizing, managing and retrieving business documents. PaperFlow can support desktop capture into a PaperVision environment.
- Manages documents beyond the scanning step
- Can include separately scoped workflow and capture options
- Polar Imaging helps configure and support the agreed scope
PaperFlow FAQs
Can PaperFlow be used without PaperVision?
PaperFlow can be used as a standalone desktop scanning application or with the PaperVision suite. The intended destination and supported configuration should be confirmed for your project.
Will PaperFlow work with our scanner?
Compatibility depends on the exact scanner model, driver, workstation operating system and PaperFlow version. Polar Imaging can help check fit before you select a setup.
Can PaperFlow help with barcode or OCR indexing?
Digitech Systems lists barcode and OCR indexing features, along with Quick Click and Match and Merge functions. The available features and field mappings depend on licensing and configuration.
Is PaperFlow a document management system?
PaperFlow is desktop capture software. PaperVision Enterprise is the document management platform. They can be paired when the planned workflow and technical configuration support it.
Can Polar Imaging supply a scanner too?
Yes. Polar Imaging sells document scanners and can help assess a scanner and PaperFlow combination for your capture requirements.
Put a practical scanning process in place
Tell us what you scan, how staff work with those documents and where the records need to go. We can help plan a PaperFlow and scanner setup that fits.