Revolutionizing Back-Office Automation With Connected Solutions
From scanning and capture to workflow automation and cloud document management, Polar Imaging’s
product suite works together to modernize how your organization handles information — without
disrupting how you work today.
Why This Product Collection Exists
Back-office operations are the backbone of any organization — but they’re often held back by
manual processes, disconnected systems, and paper-heavy workflows.
Polar Imaging’s product suite is designed to solve that problem as a whole, not one piece at a time.
Instead of separate tools for scanning, storage, and automation, you get a connected ecosystem that
can grow with you:
- Seamless integration with the tools you already use.
- Scalability from a few boxes per month to enterprise volumes.
- Automation and AI to reduce manual data entry and repetitive tasks.
With decades of experience and a proven track record, Polar Imaging is the partner of choice for
organizations that want more than just digitization — they want smarter back-office operations.
- You’re managing a growing volume of documents and records.
- Your team spends too much time on manual, repetitive tasks.
- You’re planning a move to cloud-based systems or modern ERPs.
- You want one partner to help with scanning, ECM, and automation.
The product collection gives you a roadmap — start with one area, then expand as your needs grow.
Meet Our Five Key Products
Each product can stand on its own — but together, they form a powerful ecosystem for back-office
automation and document transformation.
ScanBoxPro
ScanBoxPro turns document scanning into a predictable, subscription-based service. You send us
boxes; we return high-quality digital files ready for your systems.
- Monthly subscription with defined box volumes.
- Professional prep, scanning, and indexing handled by Polar Imaging.
- Ideal for steady backfile reduction without extra internal staffing.
InvoiceStream
InvoiceStream automates accounts payable by extracting key invoice data and feeding it into your
accounting or ERP system.
- Automated data capture for header and line-item details.
- Designed for QuickBooks, Sage, and other common platforms.
- Reduces manual entry, errors, and invoice processing time.
DocuHub
DocuHub is your centralized, cloud-based document management system — the place where your
information becomes organized, secure, and easy to find.
- Cloud document storage with granular security and permissions.
- Searchable access to scanned and born-digital content.
- Ideal for growing organizations that need a modern ECM backbone.
ScanAnywhere
ScanAnywhere brings AI-powered capture directly to your locations with smart scanners and
real-time data extraction.
- Starter, Growth, and Advanced packages for different stages.
- Intuitive touch-screen devices for front-line staff.
- AI-driven extraction for faster, more accurate capture.
BotFusion
BotFusion is our Robotic Process Automation (RPA) platform, designed to connect the dots
between systems and eliminate repetitive, rules-based work.
- Automates tasks like data entry, lookups, and system-to-system updates.
- Can be layered on top of existing applications and workflows.
- Helps teams focus on higher-value work instead of repetitive tasks.
- ScanBoxPro digitizes your paper backlogs.
- ScanAnywhere captures documents at the edge of your operations.
- DocuHub centralizes and secures your digital records.
- InvoiceStream automates AP as part of your finance stack.
- BotFusion stitches systems together and removes manual steps.
You can adopt one solution at a time or design an end-to-end roadmap.
What This Looks Like in the Real World
Polar Imaging has helped organizations across healthcare, finance, municipalities, and beyond
modernize how they handle documents and back-office processes.
-
Healthcare: Digitizing decades of paper records, integrating with clinical
systems, and providing fast, secure access to information. -
Financial services: Streamlining AP workflows, reducing manual invoice entry,
and improving accuracy with InvoiceStream.
-
Public sector & municipalities: Moving from shared drives and paper files to
cloud-based, searchable repositories in DocuHub. -
Automation projects: Using BotFusion to connect systems and remove repetitive,
rules-based tasks from staff workloads.
Leaders in Back-Office Automation and Document Transformation
We are more than a scanning company. Polar Imaging provides a comprehensive range of document
transformation and automation solutions backed by deep experience and long-term partnerships.
Whether you’re just starting your digitization journey or looking to modernize mature processes,
we can help you build a roadmap that balances quick wins with long-term impact.
- Practical, phased approaches instead of “big bang” projects.
- Solutions tailored to your industry and existing systems.
- A partner that stays with you beyond the initial implementation.
Ready to Start Your Back-Office Transformation?
The road to a fully digitized and automated back-office starts with a conversation. We’ll help you
identify where to begin and how our product suite can support your goals.
ScanBoxPro, InvoiceStream, DocuHub, ScanAnywhere, and BotFusion — a connected toolkit for modern operations.