Document Scanning Services – Google Ads – TF 2024 – July Edits

https://polarimaging.ca/

Call Us Today 1-888-857-6527

Document
Scanning Services

Fast. Secure. Professional.

Whether you need scanning services for a big project or you need regular digitization of your company’s records, our reliable scanning services are the perfect solution for your business.

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We Scan Millions Of Documents Each Month For Ontario Businesses.

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Our Document Scanning Process

Document
Pick-Up

We come to pick up your files and transport them to our secure facility, allowing you to reclaim your office space!

1

Document
Sorting

When your boxes arrive at our secure scanning facility, they are sorted, logged, and barcoded to track the progress of your documents every step of the way. If you need a document, we can quickly deliver it to you electronically, giving you continuous access to your files.

2

Document
Preparation

The first step of the process is preparing the documents for scanning. We go through every document in every box to ensure that staples and paper clips are removed as well as fix any dog ears. Barcodes are inserted to automatically create document breaks during scanning.

3

Document
Scanning

We use high quality, high volume scanners with the latest image enhancement technology. Our scanning technicians are trained to look for flaws such as lines, corners, and double feeds to ensure top quality.

4

Document
Indexing

Each document is then named as per your requirements, we call this indexing. We can index each document in anyway you wish to retrieve it, whether it be patient name, work order number, file name – anything.

5

Quality
Control

Each scanned image is viewed by a quality control technician to ensure proper image quality. If image quality is in question, the image is flagged for review/rescan. This ensures we have captured the best image possible without any flaws.

6

Secure File
Upload

We can provide the files in any format you need to integrate with your system. If you don’t have a document management system we can provide you with one as well! Scroll down to find out more.

7

Document
Destruction

At the end of the whole process, with your signed off approval, we purge all the paper documents. If for any reason you want to keep the original files, we can accommodate that and get them all back to you!

8

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Why Choose Polar Imaging?

Is Security a Concern?

For over 20 years, Polar Imaging has been the trusted name for small organizations and multi-million dollar enterprises alike. We’ve helped create and manage millions of digital files and built a reputation for professionalism and trust.

Does Experience Matter to You?

From hospital records to financial documents, Polar Imaging has created and managed every type of digital file possible. We have experience in scanning:

  • Finance & accounting files
  • Oversized documents
  • Employee records
  • Medical charts and patient files
  • Student records
  • Doctors’ handwritten patient notes
  • Applications, resumes & recruitment forms
  • Much more!
  • Blueprints and drafting documents
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Transform Physical Paper Into Digital Data

High Volume Scanning Experts.

Polar is Ontario’s choice for high volume scanning services. We scan millions of documents every month and our facilities are built to serve high volume projects that demand fast delivery times to meet tight deadlines. With 20+ years of experience, our team will ensure your project is managed with care and precision.

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Complete Compliance And Security Guarenteed.

Our state-of-the-art scanning facilities are completely secure. Polar follows stringent security protocols during the scanning process which is critical for managing confidential documents.

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Document Scanning

Any File Format, Any Document Size.

Polar Imaging is the leading scanning service provider in Ontario with advanced capabilities to digitize any file format and document size. Our facilities use the latest scanning equipment and software to ensure that all documents are captured with the highest resolution and precision.

Go digital for immediate business benefits:

  • Enable Remote Work
  • Reclaim Your Office SPace
  • Prevent Information Loss
  • Protect Sensitive Documents
  • Improve Collaboration
  • Easily Access Important Documents
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