Why PDF Accessibility Has Been So Hard — and How Accessibility on Demand Is Changing That
Organizations across every sector want to make their PDFs accessible. The problem hasn’t been intent —
it’s been time, tools, and resources. Accessibility on Demand (AoD) is changing that by making
PDF remediation fast, scalable, and achievable.
The Universal Challenge: PDFs Are Time-Consuming and Costly to Fix
Across nearly every sector, organizations are facing increasing pressure to make their digital
content accessible. Accessibility isn’t just a compliance requirement — it’s a responsibility that
directly impacts how people access information every day.
One format creates more challenges than any other: PDFs.
After months of conversations with communications teams, HR departments, compliance leads,
accessibility coordinators, and digital transformation specialists, one message has been clear:
“We want accessible PDFs, we just don’t have the capacity.”
Organizations want to make their PDFs accessible — they just haven’t had the tools, time, or
resources to do it efficiently. That’s exactly why we brought
Accessibility on Demand (AoD) to market.
PDFs remain one of the most widely used document formats across the public and private sectors.
Reports, forms, policies, notices, handbooks, bylaws — you name it, it’s a PDF.
But remediating PDFs traditionally requires:
- Advanced accessibility expertise
- Specialized, often expensive software
- A significant amount of manual time and attention
- Staff hours that many teams simply don’t have
For many organizations, the only two options have been:
- Remediating PDFs manually in-house
- Outsourcing remediation to third parties
Why Traditional PDF Remediation Hasn’t Scaled
1️⃣ Remediating PDFs manually in-house
This is slow, labour-intensive work that pulls staff away from other responsibilities. It often
requires ongoing training and retraining as standards evolve, and teams struggle to keep up with
rising document volumes.
2️⃣ Outsourcing remediation
Outsourcing can be effective — but it’s expensive. When hundreds or thousands of PDFs need
remediation, costs climb rapidly, especially when turnaround times are short or volumes are
unpredictable.
For years, organizations have been stuck choosing between spending too much time or too much money.
AoD changes that completely.
The Solution: Automated, Scalable PDF Remediation
Accessibility on Demand was built to eliminate the time and cost barriers that have held teams back.
By automating the remediation process, AoD empowers organizations to transform inaccessible PDFs into
fully compliant documents — in minutes instead of weeks or months.
And the feedback has been extraordinary. For many teams, AoD is the first time PDF accessibility
has felt achievable.
AoD is helping organizations across Ontario and beyond:
✔ Reduce staff workload dramatically
✔ Cut accessibility costs by up to 95%
✔ Handle large volumes with batch processing and parallel remediation
For organizations currently remediating manually
AoD removes the burden from internal staff, freeing them to focus on higher-value work. No more
training, troubleshooting, or wrestling with complex tagging tools — just upload, click, and download.
For organizations currently outsourcing
AoD delivers the same (or better) accessibility results at a fraction of the cost. Many organizations
have replaced five-figure annual outsourcing budgets with a small pool of AoD credits that last months.
The savings — both in time and money — are substantial.
A Mission Backed by 20+ Years of Document Expertise
Polar Imaging has been helping organizations manage documents since 2001. For more than two decades,
clients across the public and private sectors have trusted us with scanning, digitization, and
document management.
AoD is the next evolution of that mission:
Making information easier to manage, access, and share.
AoD was built because accessibility shouldn’t be complicated, expensive, or overwhelming. Every
organization — regardless of size, industry, or budget — deserves a solution that works.
A System That Fits Every Workflow
AoD was designed to be flexible and scalable. Whether an organization handles one PDF a week or thousands
a month, AoD adapts effortlessly.
AoD supports:
- Small teams just getting started with accessibility
- Enterprise environments with high-volume document flows
- Centralized accessibility teams and distributed content owners
How AoD fits your workflow
- On-demand usage with no contracts
- A credit-based system where credits never expire
- Unlimited users for cross-department collaboration
- Instant scalability during peak document periods
It’s accessibility on your schedule, not ours.
Ready to See What Accessibility on Demand Can Do?
If you haven’t tried Accessibility on Demand yet, we’d be happy to help you get started. Whether you want:
- Free trial credits
- A live demo
- A review of your current accessibility workflow
- A cost comparison against your current manual or outsourced process
We’re here to support you every step of the way. PDF accessibility doesn’t have to be a burden anymore.
With AoD, it can finally be fast, affordable, and frustration-free.
Accessibility on Demand: Making PDF accessibility achievable at scale.