Human resources records and workflows
Find and manage HR records with less paper handling
Employee files and routine HR documents can be difficult to find when they sit across cabinets, shared folders, and email. Polar Imaging can help assess the records and workflows you want to organize, then scope a practical document management approach around your policies and existing systems.
Discuss HR records and workflowsExplore document management
- Employee records
- Routine forms
- Search and access
A clearer records path
Organize the documents your team works with
Where HR documents get stuck
Start with the records or handoffs that slow work down
When employee records and routine forms are spread across paper files, shared folders, and email, teams can spend extra time locating information and keeping document work moving. Begin with a defined record set or process, then agree on the access and handling your team needs.
Organize employee files
Plan how paper and digital records can follow a consistent structure that reflects your file practices.
Map routine document work
Understand how recurring forms move between employees, managers, and HR staff.
Make retrieval clearer
Define how authorized staff should find and use records within your access policies.
Choose a practical starting point
Connect the records challenge to the right service
Some projects focus on paper files. Others need better organization or movement of digital information. Scope the work around your policies, systems, and the document tasks your team wants to improve.
Digitize selected files
Plan preparation, scanning, indexing, and delivery for the employee records or forms in scope.
Organize information
Explore document management options for storing, finding, and managing business information.
Scope requirements together
Review the records, access needs, retention expectations, and systems before settling on an approach.
A scoped, collaborative workflow
Move from a records challenge to a clear plan
We start with the work your HR team needs to make easier and define project requirements together.
Describe the records
Share record types, approximate volumes, formats, current handling, and who needs access.
Confirm requirements
Discuss organization, indexing, access, retention, delivery, systems, and handling needs.
Agree on next steps
Confirm what is supported and define a suitable scope and implementation approach.
HR records questions
Frequently asked questions
Can paper files and existing digital records be organized together?
Polar Imaging can assess the record types and systems you use, then scope an approach around how your team wants to organize and access information.
Can we define access and retention requirements?
Yes. Your team’s access roles, policies, and retention requirements are part of project scoping. The solution capabilities depend on the selected configuration.
Can routine HR forms be included?
Recurring forms can be reviewed as part of the workflow assessment. The project scope will clarify which document steps and systems are included.
Start with the situation you have today
Talk through your HR records and workflows
Tell us what your team needs to organize, how records are handled today, and where you want to make access and routine document work clearer.
Keep up with the vast amounts of paperwork in your HR Department
Economic downturn also means high rates of unemployment. Many businesses are being overwhelmed with job applications, putting great pressure on HR professionals, who are often struggling to keep up with the vast amounts of paperwork. Are you an HR professional fighting a losing battle of paper-based processes in your HR department?
Human Resources Automation
As a Human Resources professional, do you often face any of these challenges?
- Lengthy and time-consuming payroll processes
- Sorting through hundreds of applications and resumes
- Limited physical office space due to growing amounts of paper documents
- Disorganized filing systems
- Trouble meeting compliance standards
- Difficulty finding important documents such as holiday requests, expense forms etc.
- Increasingly mobile environments such as, remote offices, mobile employees, and flexible scheduling
Rid yourself of these problems for good, with one simple solution! Our document management solution is perfect for human resources departments because they’re designed to eliminate tedious, manual processing and rid you of the aforementioned issues plus many more!
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