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Polar Imaging document security

Are your documents waterproof?

Odds are if your documents are in paper format, water could cause some significant damage to your filing system. While this is not something many companies think about, it is a very real issue that could leave them stranded. We want to cover this topic in order to inform you on how you can protect your files before it’s too late!

The statistics on floods

Floods are the most frequent natural hazard in Canada. They can occur at any time of the year and are most often caused by heavy rainfall, rapid melting of a thick snow pack, ice jams, or more rarely, the failure of a natural or man-made dam. Over the past year, Canada has been experiencing more rainfall than in the previous years.

All rivers in Canada have flooded at one time or another. And it’s not only rivers or lakes that put you at risk either. Any body of water, or valley can be affected by the weather and can cause flooding. With our climate becoming less stable and more unpredictable, it is easy to assume that a flood could happen at any time based on the different factors that can cause it.

How to protect your files

The best way to protect your files from floods? By digitizing your files and backing up your data! The first part of this is to take all of your paper files and convert them into digital ones. This will not only ensure that they’re protected, but it will also make them easier to access on a daily basis, saving you time and making your business processes more efficient. You can still decide to keep your paper files on hand, but odds are that you won’t end up using them anymore after you see how much easier it is to deal with digital ones. 

The second step to ensuring your files are sage, is backing up all of your data. This means your data is stored securely in a cloud environment and it is automatically updated on a frequent basis. If anything happens to your hard drives, your data will still be available for you to access in your cloud storage. With these safeguards in place, if your storage and/or your storage room gets flooded and  it destroys your servers and your papers, you don’t have to worry about losing valuable information. Nothing will be able to take that data away from you.

It’s always better to be safe than sorry

To learn more about Document Digitizing and data Backup click the following links below:

Learn from what we’ve seen

Our main goal in providing all of this information is to make sure that you’re prepared before anything happens! Dealing with files that have been damaged by water can be a very costly process that isn’t guaranteed to save your data. We’ve had clients who came to us when it was too late and we saw first hand how stressful it was for them. Learn from other people’s mistakes and protect yourself before it is too late. 

Data is so important and valuable to a business, it far outweighs the time and money it takes to go digital. Once you’ve gone through the process, you’ll realize how much more efficient it makes your operation and will therefore end up paying off in the long run. 

Contact us today for a free consultation about how you can best protect your files!

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