Polar Imaging Case Studies
Experience in practice
Case studies: real projects, practical outcomes
Explore how organizations have approached document capture, records access, invoice workflows and document management with Polar Imaging. Each project starts with its own records, systems and goals.
Invoice and AP workflows
Reduce manual work around incoming invoices
ReFuel Mobile
Manual invoice entry and uploads to QuickBooks created recurring work for this Ontario fuel-delivery company. See how the team approached AP automation with InvoiceStream.
North American Brands
A multi-brand business wanted to move away from paper and manual accounts-payable tasks across a high-volume vendor environment.
RioCan
Explore an original case study about organizing AP documents across offices and improving how business files move through review and payment.
Federal White Cement
The published story describes a document-management approach to reduce paper-based tasks in the organization’s AP department.
Healthcare records
Make records easier to retrieve and use
Komer Clinic
Limited storage and continued clinical use made records handling an important part of the clinic’s move planning.
Woodstock General Hospital
The hospital wanted to digitize paper patient files and improve how staff managed and retrieved records over time.
St. Thomas Elgin General Hospital
Learn about a project addressing medical-file retrieval, paper storage and scanning patient records into a new system.
Education records
Bring historical student records into reach
Avon Maitland District School Board
The school board needed a more efficient way to manage a large collection of historical student records and respond to retrieval requests.
Document management and retrieval
Connect people with the records they need
EllisDon
Explore an original story about improving document access and collaboration across a distributed construction organization.
Polar Imaging Reseller Story
A partner-authored profile of Polar Imaging’s history and development as an imaging and document-management solutions provider.
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Case Studies
ReFuel Mobile Case Study
Refuel Mobile, a fast-growing fuel delivery company in Ontario, was buried in manual invoice processing – spending hours each week typing and uploading invoices into QuickBooks. By implementing InvoiceStream, they automated their entire AP workflow, cutting processing time by 70%, improving accuracy to over 99%, and freeing up their team to focus on strategic growth.
North American Brands Case Study
When your business manages multiple brands and receives invoices from hundreds of vendors on a daily basis, processing them manually can be overwhelming. In North American Brand’s (NABs) case, they decided to take action by going paperless and streamlining their Accounts Payable processes. NAB realized the time and cost savings they could earn by eliminating paper, automating manual tasks, and reducing human error in their process.
Komer Clinic Case Study
The building where the clinic moved had limited storage. The temporary storage room contained all the clinic’s records. The clinic was now faced with finding a new storage solution for all their documents. The Komer Clinics considered digitizing their files instead of storing them since many of the charts needed to be kept for ongoing consultation. However, some charts were rarely accessed while others were approaching the end of their retention period and could soon be destroyed.
Woodstock General Hospital: Medical Record Automation
Woodstock General Hospital found managing files that were on paper tough, and finding patient records was becoming increasingly time-consuming. The hospital wanted a system that would allow them to expand beyond simply storing old documents. They wanted to digitize their patient files and chose to take advantage of the additional features of our Document Management Software, PaperVision Enterprise.
Polar Imaging Reseller Story
Polar Imaging, Inc. is based in London, Ontario, Canada. Starting as a microfilm business, they moved to selling scanners and scanning services, before becoming a Digitech Systems reseller in early 2001. A Case Study done by Digitech Systems
To learn the full story, click the button below!
St. Thomas Elgin General Hospital: Document Management & Scanning for Medical Record
STEGH needed a system to make searching for and retrieving medical files faster and easier. Paper files took up too much space and weren’t accessible when needed. They also needed a cost-effective way for patient records to be scanned into their new system. Find out how a simple document management solution, along with scanning services, helped STEGH reach their goals.
Interested in learning more? Download the case study! >>
RioCan: Document Management, Scanning, Workflow & Mailroom Automation for AP
Rio Can needed a better way to organize their AP documents across multiple offices. Manually routing critical business files was time-consuming and costly. Authorizing accounts payable activities and ensuring timely payment of all invoices was top priority. Learn how our integrated business solutions help RioCan better manage their AP processes.
Interested in learning more? Download the case study! >>
Ellis Don Construction Management: Document Management for AP
Ellis Don needed a solution for better collaboration among its many offices around the world. They wanted to cut down on retrieval times for critical documents and seamlessly access document when they needed them. Find out how our Document Management solution aided them in doing just that.
Interested in learning more? Download the case study! >>
Federal White Cement: Document Management for Manufacturing
We worked with FWC to help customize a solution that would assist in eliminating manual paper processes while improving efficiency within their Accounts Payable department. Read about how our Document Management solution helped them streamline their business processes and save them money!
Interested in learning more? Download the case study! >>
Avon Maitland DSB: Document Management for Student Records Management
Avon-Maitland needed a new, more efficient system for managing 55 years worth of student records. We were able to create a solution so their Records Department could find student records at the press of a button. Find out how our Document Management solution solved Avon-Maitland’s problem of time-consuming record retrieval.
Interested in learning more? Download the case study! >>
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