Your employees never have to spend valuable time opening mail again

In today’s fast-paced, mobile world, the volume of mail still continues to grow exponentially

What is Mailroom Automation?

Mailroom automation is the process of automatically routing mail to the appropriate receiver in an electronic format. It removes all of the time and effort required to open and sort through mail. It also ensures mail never gets misplaced or lost amongst other stacks of paper. This results in a more efficient office space where employees can focus on their daily tasks, increasing their productivity.

Our Mailroom Services

By using our Mailroom Automation Service, your mail will be directed to a secure, dedicated PO box that Polar Imaging sets up specifically for you. As soon as mail arrives, we open, sort and prepare your documents for scanning. After scanning, we index the documents according to your specifications and upload them for your review. Mail can then be routed electronically to the appropriate departments and personnel. Digital mail can also be incorporated into this process so all mail is found in one place. It’s a whole new, cost-effective, organized and efficient world.

Digital Mailroom Automation Services

Benefits of a Digital Mailroom:

  • Reduces the decision cycle by immediately notifying the designated person that there is a document that needs their attention
  • Facilitates the coordination of multiple staff activities surrounding the same document
  • Improves customer and vendor relations through quick response times
  • Eliminates paper-handling costs and wasted time
  • Ensures data tracking through audit trails
  • Increases compliance and security
  • Reduces the time between receiving and distributing documents
  • Reduces the occurrence of lost or misplaced mail
  • Saves businesses money through reduced paper needs and mailroom staff
  • Leverage early payment discounts and avoid late payment fees

Want to see what this could look like for you?

There’s No Obligation!

  • Transitioning to digital documents can be intimidating. You probably have a lot of questions about the process. The best way for you to understand our mailroom service is to experience it first hand. That’s why Polar Imaging offers a no-obligation trial.
  • During this trial, we take your files and run them through the automation process so you can see an end result that is custom tailored for you.
  • We work with you to customize it until you’re 100% happy with the final product. At the end of the day if it isn’t the right solution for you, there’s is no obligation to sign up for the service!
  • We can tailor our offering to make it as simple or as complex as you’re comfortable with.
  • Contact us to find out how we can implement this solution into your company and what results you can personally expect to see!

Fill out the form!

Related reading

Earth Day 2020

Trying to find positivity during hard times As the 50th anniversary of Earth Day comes around, the world is in a very tough situation at the moment. The pandemic we are going through has been drastically changing the lives of everyone around the world and causing lots...

read more

Are Your Documents Fireproof?

Odds are if all your documents are in paper form, a fire could be disastrous. For the past 10 years, Canada has averaged 20,000 structural fires per year. It only takes about four and a half minutes for a fire to spread throughout a whole 2 story house. That is not...

read more

2019 Recap

As we wrap up the year of 2019, we decided to have a look back at some of the highlights that we have had. At the beginning of the year, we officially launched 2 new services called Scan-To-Zero and Data Analysis.  Scan-To-Zero is a way to make scanning projects more...

read more