Streamline Accounts Payable Processes
Gone are the days of lost invoices, interest charges, and late payment penalties
How would you like to better manage paper-based records and automate your tedious, manual processes?
By automating your accounts payable, you can shorten process times, improve document control & maximize vendor discounts. Whether you’re looking to automate only a couple of labour-intensive processes or your entire AP process, we can provide a solution that meets your needs and integrate with your current accounting applications.
Invoice Capture
Supplier invoices are either captured internally or processed by our AP solutions team via PI’s Mailroom Services. Once captured, invoice data is extracted. Extracted data could include items such as invoice number, invoice date, invoice amount, PO number, taxes, due date, etc.
Invoice Data Verification
Invoice data is verified with the highest level of data accuracy possible and then uploaded to our automation platform powered by InvoiceStream: a complete 360 degree view of all invoices from various touch points, anywhere in the world as invoices flow through your AP process.
Invoice Routing
Based on your specific invoice processing rules, supplier invoices are automatically routed for review and approved by the appropriate staff member. If an invoice exceeds a user’s approval limit then that invoice is escalated up to the next authorized approver.
Invoice Coding
GL coding is applied through the workflow process. Coding is simplified as each invoice passes through a set of validation rules to ensure coding is correct. Auto-coding templates can be applied which further enhance the process by eliminating the need for anyone to manually code an invoice.
ERP Integration
Vendor and invoice data are systematically delivered and synchronized with your ERP system (SAP, Oracle, JDE, PeopleSoft, Lawson, Infor, Dynamics GP, QAD, Sage and more) providing full end-to-end process automation. By connecting the accounts payable process with your ERP system this eliminates the need for AP Staff to manually enter invoices into the accounting system further leveraging your ERP investment and maximizing your return on investment.
Archive & Reporting
Supplier invoices are instantly available at any computer for immediate access and review by authorized users. No need to file or store paper because invoices are only a mouse click away! Dashboard and reporting capabilities provides complete visibility to every single invoice. This allows users to access the information they need to analyze key performance indicators and invoice progress to watch for problems before they occur.
Our Accounts Payable solutions are compatible with:
Partnering with Polar Imaging takes the burden off the implementation process because you’re leveraging our knowledge and expertise.
Everything you need to know!
Download our free eBook “AP Automation: What is it all about?” and learn everything there is to know about AP Automation. Don’t be left behind, download the eBook now!
Related reading
Before the ClinicalConnect Integration
What does the process look like before the ClinicalConnect integration? Recently, we posted a press release that talked about our new integration with ClincialConnect, outlining what it consisted of and its benefits. In this blog, we want to go over what the...
Emergency Mail Scanning Services
Over the past few months, the world has been through something like never before. With the rapid changes that COVID-19 brought upon the way companies conduct business, many realized that they were not fully prepared to handle the new challenges. In the process of...
Digitization Benefits
Create a Digital Office Space Digitizing your files and focusing on creating a paper-free office is something that has many great benefits and is becoming more and more popular for all sorts of different companies around the world. Now more than ever, there are...