Document Management Blog
Who is looking at your hospital’s medical records?
A few years ago,a medical record breach involving former Mayor Rob Ford's medical records at two Toronto-area hospitals, brought healthcare data security into question, particularly for hospitals still processing paper files. It’s never a good thing when a patient’s...
The Ins and Outs of Mailroom Automation
People often over look the Mailroom Automation service. It is a great complement to any AP automation project!How it worksWe first step up a PO box dedicated to receiving the invoices from your company. We also set up email routing for any invoices that are received...
5 Common AP Pain Points and How Automation Can Fix Them
When it comes to Accounts Payable, certain processes can be slow or tedious. Moving to the digital world helps introduce automation but it also offer many other features that make your life easier. They do so by helping to eliminate the 5 following pain points: There...
Automation = Frustration…But It Doesn’t Have To.
Picture it: You spend a small fortune for a business solution that is supposed to make your processes easier, saving you time and money but when you get the system, you’re left wondering what the heck to do with it. You go ahead anyway and set it up, not really...
7 Reasons to Outsource Your Document Scanning
Often times when you hear of document scanning services you probably think “we can do that ourselves.” In theory it does sound simple. You probably already have some type of scanning equipment, so how hard can it be?Here is a look at our scanning process and why you...
Five Myths About Document Management
Myth #1: Document Management Systems are only meant for large corporations, not a small business like mine. Fact: Document Management Systems (DMS) are used for businesses of all sizes, even small ones. A DMS can allow small businesses fast and easy access to crucial...
The Benefits of Mailroom Automation
Every business has a certain time of the year when they are busier than others. Whether you’re waiting for financial statements or invoices, order forms or even legal documents, a lot of mail circulates whether it is due to you seasonality, or the holidays, or...
How to measure your files
Since going through all of your files and counting the pages would be extremely time consuming, we have a few ways for you to get a fairly accurate estimate of your volumes. After being in this business for so long, we have some pretty good averages you can use to...
Electronic Records as Documentary Evidence
The Electronic Records as Documentary Evidence standard is a guideline for how companies should manage their electronic documents. Complying with these guidelines ensures that a company's electronic records are trustworthy. This blog post will be addressing Polar...
Electronic Content Management: An EMR’s Ally or Alternative?
EMR systems are very common throughout clinics and hospitals and have been introduced with the idea of moving away from paper based processes. People in the healthcare industry are very familiar with them and their ability to handle digital files. But what about an...
Your Files vs. Natural Disasters: Are your documents secure?
Have you thought about how a natural disaster could affect your files?For a significant amount of people, it is not a thought that crosses their mind. While Canada does not have volcanoes or very bad earthquakes, natural disasters still occur, unfortunately. When they...
RPA, BPA and IA – What is it all about?
The terms RPA, BPA and IA are quite a hot topic at the moment. With everyone talking about them, it can be quite hard to keep up if you don’t fully understand what they mean. To your surprise, you might actually be aware of what they mean, you might just know them...
